Distribution Administrative Assistant

Job purpose:

The Distribution Administrative Assistant will be assigned to the general distribution center team to provide admin support by performing routine office or clerical support tasks according to company procedures. They will perform cross-functional duties within the distribution center to support the work flow and operation flow.


·         Maintain filling system for all retained documents.

·         Create documents as required by department employees.

·         Pull various reports regarding production and employee performance.

·         Perform data entry to create, update or change records.

·         Screen and direct incoming calls.

·         Sort incoming mail and distribute to appropriate recipients.

·         Complete ad-hoc tasks as required by the department manager/supervisors.

·         Create spreadsheets and maintain them.

·         Work with the finance department to pay vendors.

Knowledge, Skills and qualifications:

·         Must be at least 21 years old with a high school diploma or equivalent.

·         Must be able to read, write and speak English fluently.

·         Must have strong verbal and written communication skills.

·         Must have basic knowledge of Microsoft Office and Apple products.

·         Must be well-organized and be able to multi-task.

·         Experience in a large-scale warehouse/distribution center environment preferred, but not required,

·         Must be able to work a flexible schedule which may include working weekends, graveyard shifts, holidays, etc.

·         Must be able to thrive in a fast-paced, dynamic environment.

·         Must be able and willing to lift and carry up to 50 lbs., perform frequent repetitive finger, hand and wrist motions, as well as bending, stooping, reaching, squatting, kneeling, pushing and pulling.

·         Must be able to sit for prolong periods of time in front of a computer.

·         Flexible and willing to help in any are of the Distribution Center as needed.

Tagged as: bay area